In touch efficiency

The Evoko Room Manager simply consists of an 8" touch-sensitive screen that is placed on the wall outside of the meeting room. The system is connected to the company's Microsoft Exchange Server or Google Apps for Business. No additional software is required. Installation on the server is as simple as adding a new employee to the network.

It’s only a fingertip away. The Evoko Room Manager is the beautiful, touch-screen solution for all your meeting rooms. Making sure they’re being used in a truly effective way.

Book conferences rooms easily and have all the information presented on the screen. No more confusion or double bookings. Use the statistics function to get decision-making support that really cuts costs. If you have rooms for improvement - get in touch with the Evoko Room Manager.
 

So easy to handle - simple but smart

Book directly on your computer, smart-phone or tablet with your normal calendar. No plug-ins or additional software to learn. Everything is just the same as it has always been: only much smarter. The Evoko Room Manager has an intuitive user interface which can easily be mastered by anyone without prior training. All features can be reached with only a few simple touches. Bookings couldn’t be easier. Touch. Schedule. Meet. Why complicate things?
 

Your existing network’s best friend

Setting up the Evoko Room Manager is as easy as adding a new employee to the network. A patented pending solution integrates with the existing email server. No extra software or calendar plug-ins. No license fees, subscriptions or hidden costs. Power over Ethernet enables a neat, single-cable installation and the units are managed through the Evoko Control Panel. A secure and stable solution with minimal infringement on your IT infrastructure. As easy to install and manage as it is to use.

Up and running in no time

Evoko Room Manager is a turnkey solution that integrates seamlessly with the existing e-mail server. No additional software is required. Installation on the server is as simple as adding a new employee to the network. Secure, reliable and easy to manage.
 

 

Clairity is key

A meeting should be well planned, yet relaxed. See at a glance if the room is vacant or not by the screen’s red or green LED illumination. With Evoko Room Manager, conference room booking couldn’t be easier, no training is needed.

Smooth scheduling

It doesn’t matter where you are. Book, cancel or extend a meeting in your own electronic calendar or directly on the screen outside the meeting room. If the room is busy, Evoko Room Manager will tell you where the nearest available room is. The units synchronize with MS Exchange, Office 365 or Google Apps for Business to always show the latest information.
 

Valuable statistics

Statistics can help us make wise decisions. With the Evoko Room Manager you get all the information you need to optimize the use of meeting rooms and equipment. How much do you use your meeting rooms and are some used more than others? Was that meeting room optional for a certain group? Any broken equipment? Export full reports directly to MS Excel. Get the Business Intelligence you need with the Evoko Room Manager and cut costs.
 

Book a meeting

1. Book directly on the screen for ad hoc or get an overview of what other rooms are free
2. Book in your normal calendar software by simply adding the room to your calendar appointment
3. Book on a smartphone or tablet by adding the room as an invitee

Extend or end current meeting

1. Touch the screen
2. Chose “Extend This Meeting”
3. Chose what time you want to extend to

-------------------------OR----------------------------

1. Touch the screen
2. Choose “End This Meeting”
3. Confirm

Report broken equipment

1. Touch the screen
2. Choose “Report issue”
3. Select the equipment that needs to be repaired
4. An e-mail is automatically sent to the facility manager
5. The broken equipment is shown in red on the screen

Check in to confirm your booking

10 min before the meeting starts a confirm button shows up on the screen. If not pressed within the set time limit (up to 30 min after meetings start), the meeting room booking will be released, making the room free for others.

5 minutes before the confirmation time runs out you get an e-mail reminding you to confirm.